Rental Management

Handle your reservations and rentals in a seamless way

Manage your reservations, plan your fleet utilization and keep tabs on your deliveries and returns calendars efficiently

Availabilities calendar

Display your vehicles availability calendar with regards to the commercial class, the transmission type and the ACRISS code of each vehicle.
Use the “Drag-and-Drop” feature to easily replace vehicles assignments on any rental.
Display your vehicle's planned work orders in the availabilities calendar along with the reservations and avoid any overlaps or mix-ups.

Handle short or long-term reservations from different sources (phone, walk-in or via the website’s booking engine).
Manage additional extras (equipment and insurances/waivers)
Get an at-a-glance view on the current status of each rental.
Keep everyone informed about your clients’ special requests, comments or delivery/drop off information. Save their arrival/departure flight numbers as well as their staying hotels.
Record all accidents, tolls and fines occurred during the reservation. Bill the amount directly to the client.

Define your own inspection checklist with items such as radio tape, lifting jack, seatbelts ...
Create and fill online pick-up and drop-off inspection sheets to compare the vehicle state before and after rental for any loss or damages (scratches, dents, dings and cracks).
Record vehicle delivery and return information including the agent, the odometer value, the fuel level and the vehicle condition before and after rental.
Display and print the scheduled pick-ups and drop-offs of the day and assign the vehicles delivery or return to agents.

Generate automatically a printable rental agreement, inspection statements and customer invoices.
Enable your clients to sign electronically the rental agreements and inspection sheets on a signature pad device.
Print the rental contracts with both the signatures of your clients and assigned agents without having to ask them to sign again.

Generate automatically your rental invoices and send them to your clients.
Track your clients payments, visualize your clients balances and display paid and outstanding amounts.
Manage your long-term rentals and generate recurring monthly invoices automatically.
Integrate Atracio invoicing with your favorite accounting software. We currently support Quickbooks and Xero software.

Try Atracio for free and learn how to unleash the power of your fleet.